Effective Date: Feb 3rd, 2026

  1. Purpose of This Policy
    This Supply of Services Agreement sets out the terms under which services are provided by Vantage Management Solutions Limited (“Company”, “we”, “our”, “us”) to any client (“Client”, “you”, “your”). By engaging the Company for services, you agree to the terms set out below.
  2. Scope of Services
    The Company provides professional services including:
    • Vendor Performance Management
    • Vendor Management System consulting
    • Vendor Management System implementation and integration
    • Procurement processing and operational support
    The specific scope, deliverables, timelines, and fees applicable to each engagement will be set out in a written proposal, service agreement, or statement of work issued to the Client.
  3. Vendor Performance Management
    Where engaged to provide vendor performance management services, the Company may:
    • Evaluate vendor performance against agreed service standards
    • Review operational metrics and reporting structures
    • Identify performance gaps and operational risks
    • Provide structured recommendations for improvement
    All recommendations are advisory in nature unless expressly agreed otherwise in writing.
  4. VMS Consulting Services
    Consulting services may include:
    • Assessment of existing vendor management processes
    • Identification of system improvement opportunities
    • Advisory support for system selection and adoption
    • Implementation planning and transition support
    The Company does not guarantee performance outcomes of third-party systems or software unless separately contracted.
  5. Vendor Management System Implementation
    Where implementation services are provided, the Company may:
    • Configure and integrate vendor management systems
    • Support data migration and system alignment
    • Conduct testing and deployment processes
    • Provide training and transition guidance
    The Client remains responsible for providing accurate information, access credentials, and internal approvals necessary for system implementation.
  6. Procurement Processing Services
    Procurement processing services may include:
    • Coordination of vendor sourcing activities
    • Administrative support for contract processing
    • Vendor communication management
    • Scheduling and transaction workflow assistance
    The Company does not act as a purchasing principal or assume liability for vendor performance unless expressly agreed in writing.
  7. Client Responsibilities
    The Client agrees to:
    • Provide timely access to relevant information and personnel
    • Ensure the accuracy of data supplied
    • Review and approve deliverables within agreed timelines
    • Comply with all applicable laws and internal governance requirements
    Delays caused by incomplete or inaccurate information may impact delivery timelines.
  8. Fees and Payment
    Fees, payment terms, and invoicing schedules will be detailed in the applicable proposal or service agreement. Invoices must be paid within the agreed payment period. The Company reserves the right to suspend services in the event of overdue payments.
  9. Confidentiality
    Both parties agree to treat confidential information disclosed during the engagement as private and proprietary. Confidential information shall not be disclosed to third parties except where required by law or authorised in writing.
  10. Intellectual Property
    All pre-existing intellectual property remains the property of the originating party. Unless otherwise agreed in writing, deliverables created during the engagement are licensed to the Client for internal business use only.
  11. Limitation of Liability
    To the fullest extent permitted by the laws of Hong Kong, the Company shall not be liable for indirect, incidental, or consequential losses arising from the provision of services.
    The Company’s total liability in connection with any claim shall not exceed the fees paid for the specific services giving rise to that claim.
  12. Termination
    Either party may terminate the engagement in accordance with the terms specified in the applicable proposal or service agreement. Upon termination, the Client shall pay for services performed up to the effective termination date.
  13. Force Majeure
    The Company shall not be liable for delay or failure to perform due to events beyond reasonable control, including natural disasters, regulatory actions, or infrastructure failures.
  14. Governing Law
    This Agreement shall be governed by and construed in accordance with the laws of Hong Kong. Any dispute arising in connection with the services shall be subject to the exclusive jurisdiction of the courts of Hong Kong.
  15. Entire Agreement
    This Agreement, together with any applicable proposal or statement of work, constitutes the entire understanding between the parties relating to the services provided.